Society
Society-Oriented Goals
- [ ] Scope of KPI
- Meiji G: the Meiji Group (consolidated)
- Meiji HD: Meiji Holdings Co., Ltd.
| KPI | Results | Target |
|---|---|---|
| FYE 3/2022 | FYE 3/2024 | |
| All domestic Meiji Group employees to attend a human rights training (including e-learning) at least once annually [Meiji G, Japan consolidated] |
Implemented one time (Number of participants: Approx. 13,000/Participation rate: 90%) | at least once annually |
| All overseas Meiji Group employees to attend a human rights training (including e-learning) at least once by FYE 3/2024 [Meiji G consolidated excluding Japan] |
Trained for three overseas Group companies (Number of participants: Approx. 770/Participation rate: 99%) |
at least once by FYE 3/2024 |
| Hold an ESG session for investors, and advisory board meetings three times annually [Meiji HD] |
ESG Meeting: One time ESG Advisory Board: Two times |
three times annually |
| All Meiji Group employees in Japan to participate in social contribution activities at least twice annually (at least once each 6-month period) [Meiji G, Japan consolidated] |
Participation rate at least once each 6-month period First half year term: 90%/Second half year term: 92% |
twice annually (at least each 6-month period) |
Respect and Promote Human Rights
Meiji Group’s Basic Approaches to Human Rights
Meiji Group has declared respect for human rights in its Corporate Behavior Charter, and it manages its businesses based on the strong belief that all people are inherently free and deserve equal respect and rights. We will promote respect for human rights throughout the Group and fulfill the Group’s obligations.
Meiji Group Human Rights Policy
We established the Meiji Group Policy on Human Rights in 2016 and have been spreading awareness and implementing human rights initiatives. Subsequently, in March 2020, we revised our policy by clearly stating the Group's respect for international norms on human rights and its commitment to human rights due diligence. We are also working to disseminate this policy to employees in Japan and overseas through internal education on human rights.
On the topic of human rights considerations in the supply chain, in our Meiji Group Supplier Code of Conduct, we clearly state that the Group is committed to taking action against any potential human rights issues in the supply chain, including child labor and forced labor. We hold briefing sessions for suppliers and distribute leaflets to inform them of Meiji Group's expectations.
System for Promoting Respect for Human Rights
In the Meiji Group, the Chief Sustainability Officer (CSO), who is a member of Meiji Holdings' Board of Directos, is tasked by the President of Meiji Holdings to be responsible for and execute measures related to human rights. Under the supervision of the CSO, Meiji Holdings' Sustainability Management Department leads execution of each of these measures as the main organization responsible for sustainability.
The Meiji Holdings Executive Committee has assembled the Group Sustainability Committee, with the aim of unifying all of Meiji Group's various sustainability-related activities, including those concerning human rights. In July 2019, we established the Group Human Rights Meeting, whose members consist of relevant departments and outside experts, and initiated human rights due diligence activities. Meiji Holdings' Sustainability Management Department, the main department responsible for sustainability, serves as the Meeting's secretariat. The Group Human Rights Meeting has in turn set up sub-committees, each with its own individual area of responsibility. As well as this, they are investigating human rights-related issues, creating action plans for various initiatives, and taking necessary preventive measures. The Board of Directors at Meiji Holdings receives regular reports on these activities and supervises the effectiveness of activity processes and measures.
Implementing Human Rights Due Diligence
We started human rights due diligence in FY2019 and it forms our commitment to human rights based on the Meiji Group Human Rights Policy. We make constant efforts to communicate with external stakeholders by: assessing the impact on human rights caused by the Meiji Group’s corporate activities and identifying issues; incorporating these evaluation results into procedures and implementing them for meaningful improvements; follow-up evaluations to review effectiveness; and timely and appropriate information disclosure. By continuous improvement through these processes, we will achieve both respect for human rights and sustainable growth of businesses.
Identifying Salient Human Rights Risks
In FY2019, we reviewed our entire value chain in the Food and Pharmaceutical Businesses and identified the salient human rights issues.
Salient Human Rights Issues
- - Common issues: Discrimination, Harassment, Freedom of association and rights to collective bargaining, Proper labor conditions and wages, Occupational health and safety, Working hours, Rights of foreign workers
- - Issues related to R&D: Access to information, Privacy rights
- - Issues related to procurement and manufacturing: Child labor, Forced labor, Human trafficking, Healthy lifestyle for local residents, access to water
- - Issues related to sales, distribution and consumption: Considering impacts of marketing on children, Customer and user health
- - Issues related to disposal: Healthy lifestyle for local residents, access to water
Initiatives for risk assessment, mitigation, and remedy
Our major initiatives in FY2021 were as follows.
1) Risk assessment and response in the supply chain
- Based on the results of a procurement questionnaire survey of 74 suppliers conducted in FY2020, we identified 40 suppliers needing stronger/improved initiatives and requested that they submit an action report. Individual dialogues were also held with two suppliers.
Sustainable Sourcing
- The International Cocoa Initiative (ICI) is a non-profit organization established by chocolate manufacturers with the aim of eradicating child labor in cocoa cultivation in West Africa. In 2021, Meiji Co., Ltd. became the first Japanese company to join the ICI and will continue to contribute to the eradication of child labor and forced labor on cocoa farms.
2) Internal risk assessment and response
- Sustainability assessments of Group companies in Japan and overseas
We conducted sustainability assessments (using EcoVadis or original Meiji questionnaires) for 22 Group companies in Japan and three Group companies overseas. Companies with assessment scores falling below a certain level were required to attend interviews, and efforts have begun to correct issues found.
- Human rights issues relating to foreign workers
- Ascertaining the status of foreign workers at domestic directly-operated factories
In February 2020, we conducted a questionnaire on the presence of foreign workers at Meiji Co., Ltd. and Meiji Seika Pharma Co., Ltd.'s domestic directly-operated factories and research institutes, confirming that there are no issues regarding employment contracts or labor management for directly hired foreign workers. In FY2021, interviews were conducted about indirectly employed foreign workers at 12 establishments. These interviews confirmed that no labor management issues were present.
- Establishment of guidelines for employment of foreign nationals
Surveys on the employment status of foreign nationals, which began in FY2019, were completed for all business offices within Japan, including at Group companies, and interviews were conducted for offices employing foreign nationals. With reference to this, we plan to compile the Guidelines for Employment of Foreign Workers in FY2022 to provide a better workplace environment for foreign workers, and to disseminate these guidelines throughout the Group.
3) Human rights education
We conducted an e-learning course on the topic of "Business and Human Rights," which included familiarization with the Meiji Group Policy on Human Rights. Approximately 12,000 Group employees within Japan and 770 Group employees overseas took this course.
Responding to Human Rights Related Laws and Regulations in Each Country and Region
In expanding our business globally, Meiji Group will comply with the laws and regulations regarding the working environment and human rights established in each country, and will act in good faith in all business activities.
-
UK Modern Slavery Act 2015
- Meiji Group Modern Slavery Act Transparency Statement
-
Australian Modern Slavery Act 2018
- Modern Slavery Act Statement 2021
-
California Transparency in Supply Chain Act
- California Transparency in Supply Chains Act Statement
Group Employee Training
We engage in education and training activities related to respect for human rights and prohibition of discrimination, prohibition of forced and child labor, prohibition of harassment, safe and healthy workplaces, respect for fundamental rights of employees, and more, based on the Meiji Group Policy on Human Rights.
In-Company Training
In FY2021, we provided e-learning on the topic of "Business and Human Rights" to approximately 12,000 employees in Japan, and conducted human rights education for around 770 employees overseas. The purpose of these initiatives is to familiarize employees with the Meiji Group Policy on Human Rights and raise awareness of human rights issues related to their daily work.
Training for Hiring Personnel
In Japan, we provide training on fair recruitment and selection to hiring personnel at our offices nationwide, and ensure compliance with prohibitions on discrimination in employment and harassment, and with respect for the fundamental human rights of applicants. In addition to respecting people's ability to work of their own free will, we also strive to prevent forced labor through clear advance presentation of working conditions (including work content, hours, rest periods, vacations, holidays, wages, salary increases, and provisions on retirement, etc.) and conclude of employment contracts. We also take action to ensure that all employees meet statutory minimum age requirements at the time of hiring in order to prevent child labor.
Stakeholder Engagement
Promote Stakeholder Engagement
We take every opportunity and use every means to engage in communications with important Meiji Group stakeholders (our customers, employees, business partners, shareholders and investors, global environment, and society). In this way, we answer the expectations of our stakeholders and fulfill our social responsibilities.
Employee Engagement
To achieve the Meiji Group 2026 Vision and be a company that can grow sustainably, we believe improving employee engagement is essential. Therefore, we regularly conduct the “Employee Opinion Survey.”
Communicate with Shareholders and Investors
We hold briefing meetings, IR events, and publish an informative IR website to keep our shareholders and investors up to date on the direction and strategies of the Meiji Group.
Since FY2019 we have held a large-scale ESG meeting for investors on an annual basis.
Dialogues with External Experts
We hold dialogues with outside experts, reflecting their opinions and recommendations in our vision, upcoming fiscal year plans, and business tactics.
As of FY2021, we have established a new ESG Advisory Board that meets twice a year, an evolution of our dialogue with external experts that had previously been held once a year. At meetings of this organization, we will receive advice from external experts on the Meiji Group's initiatives and facilitate an exchange of opinions with the CEO, CSO, and other internal Meiji team members to further strengthen our sustainability activities.
ESG Advisory Board meetings (August 2021 and January 2022)
External Experts
Takeshi Kamigochi
Senior Managing Executive Officer, Vice General Manager, Oil & Fats Business Unit, J-OIL MILLS, INC.
Mari Kogiso
CoCEO, SDG Impact Japan
Peter David Pedersen
Representative Director, NELIS
Environmental Communication
Each plant and research laboratory conducts reporting seminars and study groups to highlight our environmental initiatives for local citizens, local governments, elementary schools, and middle schools. In addition to covering our initiatives for water and air pollution and CO2 reduction, we also listen to feedback to incorporate into future activities.
Communicate with Our Customers
Food Segment
Our Customer Service Center strives to ensure customer trust and satisfaction through prompt, honest, fair, and appropriate service. The center receives a wide range of inquiries regarding products and services. We use this customer feedback to develop new, and improve existing, products and services.
Customer Service Center
Our Customer Service Center uses a proprietary system to record and analyze customer feedback. The center strives to respond politely and provide useful information to allow customers ease of mind in using our products. The center also shares information with related departments to develop and improve products and services for greater customer satisfaction.
| Content of Inquiries | Number of Inquiries | Composition Ratio |
|---|---|---|
| Product features | 27,171 | 31% |
| Stores that handle products | 21,981 | 25% |
| How to eat and store | 17,289 | 20% |
| Food labeling and package design | 7,066 | 8% |
| Sales promotion/campaign | 5,313 | 6% |
| Foreign matter mixed in the product | 4,615 | 5% |
| Others | 3,674 | 4% |
| Total | 87,109 | 100% |
Investigation of customer satisfaction
Meiji’s Customer Service Center carries out customer satisfaction surveys with the aim of improving the quality of customer support.
- FYE 3/2022 Target: 95 points (out of 100)
| FYE 3/2018 | FYE 3/2019 | FYE 3/2020 | FYE 3/2021 | FYE 3/2022 | |
|---|---|---|---|---|---|
| Customer satisfaction points | 91.1 | 90.8 | 91.3 | 92.2 | 91.0 |
Example of improvement in response to customer feedback
-
Reflecting Customer Feedback to Improve Products
- Label on the back says remove the frozen “pizza” from the interior bag. However, the interior bag is clear; I almost put it in my microwave.
- Caution! label text is all in red, making it difficult to read. Hard to see which point is the real point of caution.
<Products> Frozen Food, Meiji Pizza & Pizza (2PC)
<Customer Feedback> Exterior back label (how to consume) is confusing.
-
<After Improvement>
- Modified explanation. Changed “interior bag” to “interior clear bag.” Changed pull-out text next to the picture of the microwave to say, “remove from clear bag; do not wrap in plastic” (vs. “do not wrap in plastic” before change).
- Caution! label now in black text, using red text for important points only.
<Exterior back (top)>
Expiration Date Labelling on Ice Cream for the Consumer Market
Meiji has recently been receiving an increasing number of customer inquiries about the best-before date labelling of ice cream. In a consumer survey that we conducted in November 2019, respondents chose "Safe to eat" as being second only to "Tastiness" as priorities when choosing food products. "Safe to eat" was also the priority that increased the most for consumers over the previous year (see chart). In the survey, 75% of respondents answered that ice cream with expiration labels "Provides confidence" and 67% answered that they "Want expiration date labeling." Although the regulations allow best-before date labelling to be omitted from ice cream, in order to meet our customers' high expectations for food safety, we have maintained such information for all Meiji ice cream, including Meiji Essel Super Cup.
Counseling Office for New Mothers
At Meiji’s counseling office for mothers with infants, nutritionist and national registered dieticians provide consultation on nutrition and childcare for babies and mothers. Making use of an abundance of information and experience, the counseling office gives valuable advice to new mothers, family members, and other persons engaged in childcare.
| Content of Inquiries | Number of Inquiries | Composition Ratio |
|---|---|---|
| Breast-feeding | 3,071 | 45% |
| Baby food | 2,703 | 40% |
| Menstruation and health | 541 | 8% |
| Growth and development | 198 | 3% |
| Lifestyle and habits | 137 | 2% |
| Mother and pregnant woman | 66 | 1% |
| Others | 31 | 1% |
| Total | 6,747 | 100% |
Pharmaceuticals Segment
Medicine Support Center
Meiji Seika Pharma’s Medicine Support Center uses a database to sort and analyze customer feedback. It takes customer feedback extremely seriously, and makes sure to share feedback with relevant departments to ensure better products.
| Number of Inquiries | Composition Ratio | |
|---|---|---|
| Peripheral product information (packaging, expiration dates, insurance, etc.) | 12,037 | 37% |
| Efficacy (efficacy, dosage and administration, pharmacology) | 6,561 | 20% |
| Quality (quality, additives, stability, formulation changes) | 5,427 | 17% |
| Document requests | 3,967 | 12% |
| Safety (side effects, etc.) | 3,832 | 12% |
| Requests | 424 | 1% |
| Total | 32,248 | 100% |
| Content of Inquiries | Number of Inquiries | Composition Ratio |
|---|---|---|
| Document requests | 739 | 54% |
| Peripheral product information (packaging, expiration dates, insurance, etc.) | 254 | 19% |
| Efficacy (efficacy, dosage and administration, pharmacology) | 197 | 14% |
| Quality (quality, additives, stability, formulation changes) | 110 | 8% |
| Safety (side effects, etc.) | 57 | 4% |
| Requests | 8 | 1% |
| Total | 1,365 | 100% |
Measures to improve quality of customer support
With the aim of further improving customer satisfaction, Meiji Seika Pharma has undertaken an external evaluation of over-the-phone customer support at its Medicine Support Center.
We are aiming to promote appropriate usage of our pharmaceutical products by offering prompt and accurate information at all times. Through this we hope to contribute to even better medical care.
- Medicine Support Center quality target: 70 points
| FYE 3/2018 | FYE 3/2019 | FYE 3/2020 | FYE 3/2021 | FYE 3/2022 | |
|---|---|---|---|---|---|
| External evaluation score (out of 100 points) | 80.2 | 75.1 | 76.8 | 76.0 | 75.3 |
Improved aluminum sheet used for packing inhalation capsules
We incorporated patient feedback, changing the specification for cutting V-notches in the aluminum sheet to improve usability.
We develop new products to ensure greater levels of customer satisfaction.
KM Biologics has altered the printed information for its hepatitis B Vaccine 0.5mL
When administering the 0.5mL hepatitis B vaccine to children under 10 years old it is possible to vaccinate two children with a single packet.* When vaccinating small children, for example during periodic vaccination, the vaccine lot number, expiration date, as well as the manufacturer name, are recorded in the mother and child’s health handbook. However, it is also possible to simply use the sticker appended to the product itself. We have received feedback that an extra sticker would be helpful, for use when administering the 0.5mL standard vaccine to two patients.
<Details of improvement> The size of the stickers has been changed, and the number of stickers on each box has been increased from 6 to 8.
Adequate labeling is for customers simple to understand
The Meiji Group abides by the regulation and label products which is for customers simple to understand. The Meiji Group confirms the label on products adequate.
Initiatives for appropriate information disclosure
The Meiji Group complies with laws and corporate ethics in advertising and promotion activities, providing information based on fairly stated content and phrasing to prevent falsehoods or exaggerations. We conduct activities report based on our Pledge to be a customer-oriented company.
Promote Social Contribution
Social Contribution Activities policy
In January 2021 the Meiji Group created the Meiji Group Social Contribution Activities Policy.
Our employees are helping to address various local issues, all the while contributing to sustainable development. It is our goal for each and every one of our employees to share a sense of participation in planning for society’s future.
Social Contribution Activities
The following is a breakdown of our social contribution activities and cost expenditures for FYE March 2022.
| Type of Social Contribution Activity | Amount (Millions of Yen) | Share of Expenditure (%) |
|---|---|---|
| Charitable Donation | 243 | 8 |
| Community Investments | 2,379 | 86 |
| Commercial Initiatives (incl. Sponsorship Support) | 158 | 6 |
| Total | 2,779 | 100 |
| Contribution Method | Amount (Millions of Yen) |
|---|---|
| Cash Donation | 224 |
| Personnel Expenses (Volunteer-Related Expenses) | 1,823 |
| In-kind giving (products or services), Project Sponsorship | 426 |
| Management overhead | 306 |
| Total | 2,779 |
Activities by Topic
Meiji Group is actively engaging in social contribution activities, based on our Social Contribution Activities Policy's three core concepts of "activities to nurture people", "activities to assist society", and "activities to continue the world to the future".
"Activities to nurture people": We pursue activities in nutrition, food culture and sports to support the healthy growth and intellectual development of the children and youth who will be leaders of the future.
"Activities to support society": We pursue activities needed to support the healthy and stable lives of people in local communities involved in our business activities.
"Activities to continue the world to the future": We engage in activities to preserve the natural environment, conserve biodiversity, and encourage recycling of resources, looking ahead to the sustainable development and future of earth. We also engage in activities that support research and development tied to the creation of new health value.
Activities to Nurture People
Nutrition education activities
Our food education seminars at elementary and junior high schools began in 2005. These make use of both in-person guest teaching at schools, as well as online-lessons.
Activities to Support Society
The Meiji Happiness Fund
Established in March 2020, the Meiji Happiness Fund aims to raise awareness of sustainability, and instill a feeling of individual connection to social issues. The fund raises money twice annually through the generous, entirely voluntary participation of Meiji Group employees. In March 2022, 2,000 people from all across the Meiji Group took part. With funds raised, we donated approximately 54,000 Meiji food products to "Kodomo-Takushoku-Ouendan" (a food delivery program for children and families in Japan) in May 2022. Through this program, we will provide support to families across Japan facing lifestyle difficulties, which are worsening with the prolonged COVID-19 pandemic.
Cooperation with the All-Japan Food Bank Promotion Council
The number of families facing greater lifestyle difficulties than before COVID-19 is growing, and food banks face greater needs for support.
Meiji Group wants to help put a smile on the face of these children and their families, which is why we work with the All-Japan Food Bank Promotion Council, donating confectionery for children around important times of year, such as Children's Day, summer vacation, and Christmas. The donation in April 2022 marked our eighth donation, bringing the total number of donated confectionery and food products to 520,000.
Specialized formula business
We manufacture and supply a total of 18 types of specialized formula for babies born with congenital metabolism disorders that prevent them from drinking their mother’s milk, or regular commercial powdered milk. These include registered special milk, which is officially registered with the Japan Cooperative Project on Special Formula and subsidized by Japan’s Ministry of Health, Labour and Welfare, as well as other special formulas (non-registered, yet subsidized) designed for treatment of non-congenital metabolic disorders. We focus at all times on safe production and distribution.
Rare diseases drug for Dravet’s syndrome treatment, DIACOMIT®
Dravet’s syndrome is an intractable form of epilepsy occurring in infancy. The disease develops in one infant in every 40,000. The syndrome is a severe disease that has a major impact on patients and their families because it causes seizures, delays physical and mental development, and has a high mortality rate.
As there was no effective drug for Dravet’s syndrome treatment available, We launched DIACOMIT® Dry Syrup (oral suspension) and DIACOMIT® Capsule in 2012. We make efforts to provide accurate and timely information on the effectiveness and safety of this drug to healthcare professionals for the correct dosage to patients. Patients, their families, healthcare practitioners, and the government have high expectations for DIACOMIT®, and they regularly express their gratitude to us for the drug.
<Voices of outside experts>
Meiji Group’s efforts for children with intractable diseases.
Yushi Inoue, M.D.
Emeritus Director of Hospital Shizuoka Institute of Epilepsy and Neurological Disorders National Hospital Organization
A drug for the rare disease Dravet’s syndrome, DIACOMIT has been prescribed to approximately 500 children since launch in 2012.
Covering all cases, we have collected high-quality post-marketing surveillance, a rarity for many drugs.
Enlightenment tools have been developed to enable information provision that benefits illness understanding and treatment. Recently, I have the impression that it has become less difficult to manage the severe seizures associated with this illness, which may be attributable to the popularity of DIACOMIT.
Special formulas are vital to the lives of children with intractable diseases. We are grateful that the company is responded to social needs by continuing to offer these products.
Donations to the United Nations Population Fund
We established a partnership with the United Nations Population Fund Kenya branch in November 2020, and took part in a project between January and March 2021 to support the economic empowerment of 200 women and girls in Kibera, Nairobi-the largest slum in Africa.
Activities to Continue the World to the Future
Paper Drink Carton Recycling Campaign
Our employees take part in the Paper Drink Carton Recycling Campaign twice annually. Through this campaign we are aiming to foster greater environmental awareness among our employees.
Biodiversity Conservation Activities
We are working together with various local governments and NPOs to conserve biodiversity, both in Japan and overseas. Our areas of activity include Meiji Group production sites, as well as the Meiji Group-owned “Meiji Group Nature Conservation Area Kumamoto Sunlight Forest.”
