Policies

Policies

The Meiji Group has established the following policies pursuant to the Meiji Group Corporate Behavior Charter.

Meiji Group Policy on Human Rights

The Meiji Group Philosophy includes our desire to offer a wide range of products and services vital to the daily lives of all people around the world. In so doing, we widen the world of Tastiness and Enjoyment, meeting all expectations regarding Health and Reassurance, striving to be a corporate group that is essential not to the lives of people in Japan, but also to the lifestyles of people all across the globe.

Our Corporate Behavior Charter includes respect for human rights. We recognize that all people are born free and with equal dignity and rights. We act fairly and faithfully to uphold this Policy on Human Rights in all our business activities.

We engage in the greater pursuit of initiatives related to human rights, striving to accomplish our duties in this respect.

  1. Our Fundamental Position on Human Rights
    We support and respect international rules related to human rights based on the Guiding Principles on Business and Human Rights. These rules include United Nations International Bill of Human Rights (based on the Universal Declaration of Human Rights, the International Covenant on Economic, Social and Cultural Rights, and the International Covenant on Civil and Political Rights), the core labour standards of the International Labour Organization (ILO) Declaration on Fundamental Principles and Rights at Work (defining basic human rights at work), the Ten(10) Principles of the UN Global Compact, the Organisation for Economic Co-operation and Development (OECD) Guidelines for Multinational Enterprises, the ethical principles of the Declaration of Helsinki, and the guidelines of the International Council for Harmonisation of Technical Requirements for Pharmaceuticals for Human Use (ICH).
    As a member of the international community, Meiji Group respects fundamental human rights and seeks to avoid any complicity in the violation of human rights under any circumstances.
    We comply with the laws and regulations of each country and region, respect local cultures, and have zero tolerance for discrimination based on ethnicity, gender, sexual orientation, gender identity, age, nationality, language, religion, disability, social origin, property, or any other personal status.
    Further, we will not do any statements or acts that violate human rights, including sexual harassment, power harassment, etc.
    We comply with the laws and regulations of each country and region. In the event of inconsistencies between international laws and local laws related to human rights, we comply with local laws while pursuing methods and means that incorporate the greatest respect to international laws.
    This Policy complements the Meiji Group Corporate Behavior Charter, properly reflecting the spirit and intent of that policies and guidelines.
    Under this Policy, we create individual procurement guidelines for materials having a potentially significant impact on human rights. In this way, we conduct materials procurement that is sensitive to human rights.
  2. Applicable Scope
    This Policy applies to all officers and employees of Meiji Group. Further, we ask all entities (“Partners”) in the value chain related to Meiji Group products and services to comply with this Policy.
  3. Accomplishing Our Duty to Respect Human Rights
    We strive to prevent violations of human rights in our organization. In the event we determine that our business activities have had a negative impact on human rights, we implement rational and appropriate measures to correct said violation, taking responsibility to accomplish our duty to respect human rights. We engage in the following initiatives to accomplish our duty in this respect.
    • Human Rights Due Diligence
      Meiji Group has established a Group Human Rights Meeting to identify and assess human rights risks in the value chain related to products and services offered by us. This meeting determines priority issues (risk-based approach), conducting its business in an orderly and steady manner. As necessary, the meeting establishes a subcommittee charged with preventing or alleviating any negative impact that Meiji Group has had on human rights in society.
    • Executive Managing Officer
      Under the orders of the president (chief executive officer) of Meiji Holdings Co., Ltd., the ultimate parent company of Meiji Group, the executive officer of the Sustainable Management Department, a supervisory department within Meiji Holdings, serves as the executive in charge of this Policy. The executive managing officer implements this Policy, appropriately collaborating with each president of our main operating companies, namely, Meiji Co., Ltd., Meiji Seika Pharma Co., Ltd. and KM Biologics Co., Ltd.
    • Education, Training, and Communication
      We incorporate this Policy into all aspects of our business activities, providing ongoing education and training related to human rights for officers and employees to ensure the effective implementation of this Policy. Further, we will communicate necessary information to our Partners.
    • Responding to and Providing Relief in Connection With Claims
      We operate an internal reporting system and respond to claims received, striving to prevent violations of human rights, detect any violations in the early stages, and prevent any recurrence. We provide relief as necessary through appropriate procedures.
    • Information Disclosure
      We provide timely disclosure of our progress and results related to human rights initiatives through our corporate websites and other means.
    • Dialogues and Discussions
      As we implement this Policy, we make frequent use of expertise and advice provided by outside, independent experts. In addition, we conduct serious dialogues and discussions with our stakeholders.

Kazuo Kawamura

President and Representative Director

Meiji Holdings Co., Ltd.

Established in April 2016

Amended in February 2020

Meiji Group Policy on Occupational Health and Safety

The Meiji Group's first priority is safety. With this in mind, we ensure workplace safety.
We commit to help maintain and improve employees' health.

  1. Legal and Regulatory Compliance
    We comply with all laws and corporate rules related to occupational health and safety in the workplace.
  2. Prevention of Work-Related Accidents
    We identify and assess sources of danger in the workplace and reduce or eliminate risks to prevent work-related accidents.
  3. Physical and Mental Health Maintenance
    We provide safe, comfortable workplace environments and support employees' sound physical and mental health.
  4. Health and Safety Education for Employees
    We regularly offer in-house training on occupational health and safety as well as traffic accident prevention. We encourage employees to be aware of the importance of occupational health and safety.

Established in April 2017

Amended in February 2020

Meiji Group Procurement Policy

We, Meiji Group, seek to provide our customers with high-quality, safe, and secure products. We commit to fair and transparent transactions and maintain compliance with all laws and regulations, working in cooperation with our partners to ensure that all procurement activities fulfill our social responsibilities, including those related to human rights and the environment.

  1. Legal and Ethical Compliance
    We comply with the laws and regulations of each country and region in which we operate and engage in fair, transparent, and proper procurement activities. We fulfill the terms of our contracts with partners in good faith and appropriately manage all confidential and personal information related to procurement transactions.
  2. Product Quality and Safety
    In our procurement activities, we place the highest priority on quality and safety in order to bring peace of mind to everyone who selects our products.
  3. Fair and Transparent Selection of Suppliers
    We commit to select suppliers in a fair and transparent manner. We evaluate potential suppliers based on product quality and safety, as well as price, delivery time, and their track record in providing stable supplies.
  4. Protection of Human Rights and the Environment
    In line with the Meiji Group Policy on Human Rights and the Meiji Group Environmental Policy, we integrate human rights and global environmental considerations in developing and executing procurement activities.
  5. Mutual Trust and Collaboration with Suppliers
    We work to build cooperative, trusting relationships with suppliers, thereby striving to reduce procurement-related risks, and we pursue initiatives to be of benefit to the broader society.
  6. Anti-Corruption
    In line with the Meiji Group Anti-Corruption Policy, we prohibit the offering or receiving inappropriate benefits (money, gifts, entertainment, or other property benefits) exceeding a scope deemed proper according to social convention, striving to prevent corrupt practices.

Established in April 2016

Amended in February 2020

Cocoa Procurement Guideline

The Meiji Group procures cocoa according to the Meiji Procurement Policy, working with suppliers to engage in socially responsible activities (human rights, environment, etc.).

Scope of Application

Cocoa used in the production of consumer-use and industrial-use products

Principles for Action

  1. We comply with the laws and regulations of cocoa-producing countries and regions, engaging in cocoa procurement via appropriate procedures.
  2. We engage in sustainable cocoa procurement in accordance with the Meiji Group producer support program (Meiji Cocoa Support) and in cooperation with the World Cocoa Foundation.
    • Ensuring labor conditions are appropriate and respect human rights (monitoring for child labor, forced labor, etc.)
    • Ensuring the preservation of environmentally important areas (ecosystems, natural forests) in cocoa-producing regions
  3. We notify suppliers that they are required to comply with the Cocoa Procurement Guideline. We take action as deemed necessary if we suspect suppliers of non-compliance.
  4. We publish an annual report on our cocoa procurement activities.

Established in September 2019

Amended in February 2020

Palm Oil Procurement Guideline

The Meiji Group supports zero deforestation, and procures palm oil according to the Meiji Procurement Policy, working with suppliers to engage in socially responsible activities.

Scope of Application

Palm oil and palm kernel oil included in the sources of oils and fats used in the production of consumer-use and industrial-use products

Principles for Action

  1. We give priority to the use of certified palm oil (RSPO, ISPO, MSPO, etc.).
  2. . When using non-certified palm oil, Meiji (alone or in conjunction with third parties) selects palm oil recognized as being produced in a sustainable manner, according to a. through d., below:
    • Produced in compliance with laws and regulations of the country of production.
    • Produced under labor conditions that are appropriate and respect human rights (monitoring for child labor, forced labor, etc.)
    • Produced under conditions respecting the land rights of indigenous peoples and others.
    • Produced under conditions that preserve environmentally important areas (ecosystems, natural forests) in palm oil-producing regions.
  3. We notify suppliers that they are required to comply with the Palm Oil Procurement Guideline. We take action as deemed necessary if we suspect suppliers of non-compliance.
  4. We publish an annual report about palm oil usage and certified palm oil substitutes.

Established in September 2019

Amended in February 2020

Paper Procurement Guideline

The Meiji Group supports zero deforestation, and procures paper according to the Meiji Procurement Policy, working with suppliers to engage in socially responsible activities.

Scope of Application

  • Paper used in Meiji Group products and packaging
  • Office paper, including photocopier paper, printed matter and product brochures

Principles for Action

  1. We give priority to the use of environmentally friendly FSC*1, PEFC*2, and other forest certified and/or recycled paper.
  2. When using non-certified/non-recycled paper, Meiji (alone or in conjunction with third parties) selects paper in compliance with a. through d. below:
    • All wood used is produced in compliance with laws and regulations of the country of production.
    • Laborers involved in cutting and harvesting labor under conditions that are appropriate and respect human rights.
    • Cutting and harvesting activities respect the land rights of indigenous peoples and others.
    • Produced under conditions that preserve environmentally important areas (ecosystems, peatlands, and natural forests) in production regions.
  3. We notify suppliers that they are required to comply with the Paper Procurement Guideline. We take action as deemed necessary if we suspect suppliers of non-compliance.
  4. We publish an annual report of our environmentally friendly paper usage and related initiatives.
  • *1 FSC (Forest Stewardship Council)
  • *2 PEFC (Programme for the Endorsement of Forest Certification Schemes)

Established in September 2019

Amended in February 2020

Raw Milk Procurement Guideline

The Meiji Group are working on procurement of raw milk according to Meiji Group Procurement Policy, cooperating with the suppliers to engage in socially responsible activities which include human rights, environment and animal welfare.

Scope of Application

  • Raw milk used in the production of consumer-use and industrial-use dairy products

Principles for Action

  1. We comply with the laws and regulations of raw milk-producing countries and regions, and procure raw milk produced via appropriate procedures.
  2. We contribute improvement in operating efficiency and managerial skill of the producers and engage in sustainable procurement of raw milk, in accordance with Meiji Group’s own producer management support activity and in cooperation with such producers.
  3. We believe that dairy cattle nurturing management conscious of “Five Freedoms” which are the guidelines regarding animal welfare, is both ethical and also applies to methods aimed at contributing to the development of the dairy industry. We promote combined business initiatives in cooperation with the relevant parties. That is to say, we make effort to contribute to feeding management, rearing healthy cattle, hygienic operations and operating environments.
  4. We ensure that the suppliers know about this guideline, and take actions as deemed necessary if we suspect such suppliers of non-compliance.
  5. We publish an annual report on our raw milk procurement activities.

Established in October 2019

Meiji Group Environmental Policy

Recognizing that our business operations originate from the bounty of nature, we, the Meiji Group, will contribute to the creation of a sustainable society. To this end, we intend to harmonize our business activities with the global environment and manage us in a way that protects the environment.

  1. Compliance with Laws and Regulations
    We comply strictly with environment-related laws, regulations and ordinances, stakeholder agreements, industry norms, and our voluntary standards.
  2. Continuous Improvement of Environmental Conservation Activities
    We improve our environmental conservation activities continually throughout our entire supply chain.
  3. Reduction of Environmental Impact
    • We pursue energy conservation toward a decarbonization, striving to reduce emissions of CO2 and other greenhouse gases against climate change.
    • We use water effectively and manage water quality appropriately, treating this valuable and limited resource with respect.
    • We reduce waste, reuse resources, and encourage recycling throughout our product lifecycle in general and in all business activities, contributing to achieve a circular economy.
  4. Biodiversity Conservation
    We pursue biodiversity conservation by protecting ecosystems based on a global perspective in all our business activities.
  5. Appropriate Information Disclosures
    We engage with our stakeholders, providing timely and appropriate disclosures of environmental information.

Kazuo Kawamura

President and Representative Director

Meiji Holdings Co., Ltd.

Established in April 2011

Amended in September 2018

Amended in February 2020

Meiji Group Tax Policy

We, Meiji Group, comply with the tax laws and provisions of each country and region in which we operate. At the same time, we accomplish our social responsibility as a corporate citizen to pay taxes properly, contributing to economic and social development.

  1. Tax Compliance
    We comply with the tax laws, international agreements, social norms, and internal rules determined by each group company, etc., acting fairly and faithfully in accordance with high ethical standards.
  2. Minimize Tax-Related Risks
    To minimize tax-related risks, we strive to understand the tax laws and administrative systems in every country and region in which we operate, responding as appropriate.
  3. Reduce Uncertainties
    At times, group companies enter into business transactions for which the tax interpretation is not clear. In these cases, we investigate carefully any tax-related risks, seeking the advice of experts when necessary. In this way, we reduce uncertainties related to taxes.
  4. International Mechanisms
    We strive to comprehend the objectives behind OECD transfer pricing guidelines, mechanisms based on Base Erosion and Profit Shifting(BEPS), and various policies related to tax havens, responding to the tax systems and requirements the countries and regions in which we operate. In this way, we aim to ensure the transparency of our international business transactions.
  5. Transfer Pricing
    To ensure the appropriate allocation of profits among the countries and regions in which we operate, we conduct transactions appropriately with related overseas entities in consideration of arm's-length pricing.
  6. Relationships With Tax Authorities
    We cooperate with tax audits and tax administration in the countries and regions in which we operate, striving to maintain positive relationships with tax authorities.

Established in March 2019

Amended in February 2020

Meiji Group Anti-Corruption Policy

We, Meiji Group, engage in anti-corruption initiatives to remain a transparent, wholesome corporate group trusted by society, as defined in our Management Attitude.

  1. Compliance With Laws and Regulations, etc.
    We comply with the laws and regulations of each country and region in which we operate, as well as with group internal rules, to prevent corrupt practices. We also note the extraterritorial application of laws and regulations in countries and regions outside of Japan.
  2. Prohibition Against Bribery, etc.
    We prohibit, whether through direct or indirect means, the granting, proposing, or promising of bribes to government officials or equivalent persons, holding improper relationships with business partners or others, or engaging in relationships with antisocial forces.
    We prohibit the offering or receiving of inappropriate money, gifts, entertainment, or other property benefits exceeding a scope deemed proper according to social convention.
  3. Cooperation With Audits and Investigations
    We provide full cooperation and appropriate responses to financial-related audits, etc. conducted by external financial statement auditors and group internal audit departments, as well as investigations conducted by relevant government authorities, etc.
  4. Improvement of System
    To prevent or detect corrupt practices as quickly as possible, we strive to improve a system for officers and employees to seek consultation or to submit notice of acts in violation of this policy or acts which may be in violation of this policy. We do not punish person seeking consultation or submitting notice in connection with its action.
  5. Education and Training for Anti-Corruption
    We provide appropriate education and training related to this policy and anti-bribery rules, etc. to officers, employees and business partners or others, striving to prevent corrupt practices.
  6. Disciplinary Action, etc.
    We take strict disciplinary action against officers or employees who violate this policy, in accordance with employment rules and other group internal rules. We also take appropriate measures against business partners or others who violate this policy.

Established in March 2019

Amended in February 2020

Meiji Group Food Nutrition Labeling Policy

We, Meiji Group, recognize that people need correct and useful information provided clearly and simply. Our food nutrition labeling policy is designed to help people have clear information about our food products, to make right choices and to support health daily life.

  1. Back of Pack Information
    We provide nutrition information on back of pack on all of our food products in all markets worldwide. Nutrition information is provided as per serving/per portion and/or per 100 grams basis (depending upon local regulations) on the following key nutrients-energy (calories), protein, total carbohydrates, fat and salt.
    Nutrition labels usually include the nutrient adequacy based on the official daily intake guidance where such guidance is available.
  2. Front of Pack Information
    We provide meaningful information fitting local needs on front of pack on our certain food products at a glance.
  3. Nutrition Claims
    If we make a claim about a healthy function or a nutrition for fortification purposes, we provide information on that nutrient on the label in accordance with local regulations or those set out by Codex for markets where regulatory standards have not been established.

Established in October 2019

Amended in February 2020

Meiji Group Marketing Communication to Children Policy

We, Meiji Group, will engage in responsible marketing communication to children based on this Policy. This our Policy is global and applied to every market of confectionery and ice cream, hereinafter referred to as the “Products”, where we do business.

  1. Our Fundamental Position
    • As to the Products, we will engage in responsible advertising in any media primarily directed to children under the age of 12.
    • We direct our advertising for the Products to gatekeepers (adults, parents, guardians), as well as people over the age of 12, whom we empower with information and product choices to make mindful snacking decisions.
    • We prohibit all advertising, any type of commercial messaging and in-school marketing for the Products in primary and secondary schools (prior to university level).
  2. Our policy
    • We use best judgment to avoid programs and publications in connection with the Products, that are geared for or have high appeal to children under the age of 12.
      As “programs and publications” mentioned above, the following media is covered : radio, our own websites, DVDs/CDs/games, print media, mobile and SMS marketing, cinema, outdoor marketing, sponsorship and product placement in movies.
    • Games and downloads will be geared to gatekeepers (adults, parents, guardians)/persons over the age of 12.
    • We prohibit all in-school marketing for the Products in pre-school.
    • We do not permit any branded communication for the Products in schools, including branded educational materials or equipment.
    • As to the Products, all of communications on packaging and on in-store materials are directed to gatekeepers (adults, parents, guardians).
    • We offer products that support, and promote the awareness of, healthy diets and food culture to support the healthy lifestyles.
  3. Our food marketing standards
    In addition to the foregoing and as to the Products, we, Meiji Group, share further guidance set forth below. These standards are consistent with and support the International Chamber of Commerce (ICC) Code of Advertising and Marketing Communication Practice and the ICC Framework for Responsible Food and Beverage Communications, and ensure consistent, responsible depiction of food and lifestyle choices by the customers.
    • We show proper serving and portion sizes, as well as consumption, in photography and imagery.
    • We display nutrition information and serving sizes in recipes.
    • We portray active and safe lifestyle choices.
    • We clearly represent eating occasions.
    • We reflect diversity of the consumers, in ethnicity, age and gender, as well as size and shape.
    • We portray safe behaviors, including safe food handling and kitchen practices.

Disclosed in March 2020

Meiji Group Policy for the Marketing of Breast-Milk Substitutes (BMS Policy)

We, Meiji Group, commit to market our products ethically and are ensuring that our practices comply with laws and regulations of the countries where we do business. The purpose of this policy is to provide employees, distributors, and agents with appropriate guidance in the marketing of infant and follow-on formula*1.

  1. Our Fundamental Position
    • We acknowledge the importance of, and commits to the principles of, the WHO Code and subsequent relevant WHA resolutions.
    • We support the WHO's global public health recommendation calling for exclusive breast-feeding for the first six months of life, followed by the introduction of safe and appropriate Complementary Foods thereafter.
    • We encourage the importance of breast-feeding, alongside the introduction of safe and appropriate Complementary Foods after six months of age.
  2. Our policy
    • We are committed to ensuring that the practice of breast-feeding is not undermined through Marketing Material on any of our products.
    • We will not advertise or promote Infant Formula in any country where we do business.
    • We will not advertise or promote Follow-on Formula, in Higher Risk Countries*2.
    • We support and advocate responsible Marketing practices that promote good health and safe nutrition for all infants and young children.
    • We work with Partners, trade associations, industry groups and multiple stakeholders to promote responsible and ethical Marketing practices.
    • We work with retail customers and Partners, acting on behalf of Meiji involved in bringing our products to the market to establish awareness and emphasize the importance of abiding by relevant laws, the WHO Code and this BMS Policy.
    • We comply with all applicable local laws and regulations in the countries where we do business.
    • We respect the role of national governments to develop health policies that are appropriate to their social and legislative frameworks.

Disclosed in March 2020

Pledge of Health and Productivity Management

The Company published its Pledge of Health and Productivity Management in April 2018. The Company aims to create a comfortable workplace for employees to be healthy and active, both physically and mentally. This pledge applies to domestic Meiji Group companies and their officers and employees.

Pledge of Health and Productivity Management

Mental and physical health are fundamental to our employees and their families in enriching employee lives and allowing them work to their full potential. Mental and physical health are also fundamental to the company to increase productivity and corporate value.
We at the Meiji Group aim to be a comfortable place to work, fostering dynamic employees who are healthy in mind and body.

  1. 1. Employees mindfully manage their own health and the health of their families.
  2. 2. The company actively supports employees as they work to build their health management skills.
  3. 3. The company endeavors to establish a workplace where employees can work in confidence, both physically and mentally.